Board of Education Regular Meeting

July 11, 2016 8:00 PM

Hayes Center High School

I. Call to Order - President Broz called the meeting to order at 8:00 P.M. in the board room at the High School.  Notice of this meeting was given in advance to all board members.  

I.A. Roll Call - Board members present:  Aaron Broz, Toby Cox, Vickie Gohl, Dexter Lacey, Andrea Richards, and Marian Richards.  Also present were Superintendent Phil Mahan, Principal Tony Primavera, and Office Manager Jeanne Bishop.  

I.B. Pledge of Allegiance - President Broz led the Pledge of Allegiance.    

I.C. Recognition of Visitors – No visitors present.

I.D. Recognition of Open Meetings Act poster - President Broz advised all in attendance of the Open Meetings Act poster which was displayed in the board room.

I.E. Adoption of Agenda - Motion Passed:  Motion to adopt the agenda passed with a motion by Vickie Gohl and a second by Aaron Broz.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

II. Audience Communications - none

III. Services Report – Status update on street paving project, bus tires and summer building projects/cleaning.

IV. Board Member/Committee Reports  

V. Administrative Report – Update given on the teacher evaluation conference; several staff attended and the goal for implementing the new tool.

VI. Action Items  

VI.A. Consent Agenda - Motion Passed:  Motion to approve the consent agenda as presented passed with a motion by Dexter Lacey and a second by Vickie Gohl.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.A.1. Approve Regular meeting minutes  

VI.A.2. Approve June Bank Transfers  

VI.A.3. Approve Hot Lunch Additional June claim for $33.24  

VI.A.4. Approve Hot Lunch Payroll for $2,371.68  

VI.A.5. Approve June Activity Fund claims  

VI.A.6. Approve Add'l June General Fund Claims for $5,090.11  

VI.A.7. Approve July General Fund claims for $212,091.72

  (Payroll - $124,438.23, Bills - $87,653.49)  

VI.A.8. Approve Depreciation Fund claim for $8,223.24  

VI.A.9. Approve Financial reports of the District  

VI.B. Approve Board Policy Section 6000 & 7000 - 2nd Reading - Motion Passed:  Motion to approve the 2nd reading of Board policy sections 6000 & 7000 passed with a motion by Andrea Richards and a second by Marian Richards.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.C. Approve first reading for new and revised board policies 1012, 1109, 3036, 3037, 4010.35, 4011.11, 4020.9, 4020.25, 4050, 4080, 5010.5, 5020, 5028, 5029, 5040.1, 7020.2, 7030, 7092 - Motion Passed:  Motion to approve 1st reading of the listed new and revised policies passed with a motion by Andrea Richards and a second by Dexter Lacey.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.D. Approve auditor for 2015-2016 fiscal audit - Motion Passed:  Motion to approve Dana F Cole & Company to complete the financial audit for the 2015-2016 fiscal year passed with a motion by Aaron Broz and a second by Marian Richards.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.E. Approve Handbooks for 2016-2017 - Motion Passed:  Motion to approve the Handbooks for the 2016-2017 school year passed with a motion by Dexter Lacey and a second by Aaron Broz.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.F. Re-Consideration of office manager being classified as exempt status - Motion Passed:  Motion to modify the job description so the exempt status applies passed with a motion by Vickie Gohl and a second by Marian Richards.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VII. Discussion  

VIII. Information Only   

VIII.A. Accreditation for 2016-2017  

IX. Correspondence  

X. Executive Session   

XI. Future Agenda Items/Other  

XII. Next Meeting - August 8, 2016 at 8:00 P.M.

XIII. Adjournment - President Broz adjourned the meeting at 8:17 P.M.

Submitted by Andrea Richards, Board Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.